Important Dates and Deadlines

Letter of Academic Title requests are accepted at anytime throughout the year.

Volunteer Faculty requests for new volunteer faculty appointments are accepted at anytime throughout the year. Promotion packets are due first Friday of November.

Sabbatical and Leave from Assigned Duties (for Clinician Educators) requests will now be accepted at any time during the year. The requests are due four (4) months prior to the start of the leave.

January

  • Week 1 - Academic Affairs will request Faculty Senate nominations that will be due on the second week of February.

February

Faculty Senate elections will be held at the February General Faculty Meeting.

  • Week 2 - Clinician Educator third-year reviews are due in Academic Affairs on the first Friday of March. Faculty who are to receive negative Clinical Educator third-year reviews are to be announced no later than February 14.

March

  • Week 1 - Clinician Educator third-year reviews are due on the first Friday of March.

April

  • Week 4 - Mid-Probationary reviews are due in the Office of Academic Affairs on the last Friday of April

May

At some point during May, the Office of Academic Affairs will schedule a meeting with the Department Administrators and other appropriate administrative staff to discuss faculty matters, policy changes, Promotion, etc.

  • Week 1 - Faculty annual reviews are due on the First Friday of May. Departments must submit a letter listing the names of all faculty reviewed (except those for whom mid-probationary reviews or CE third-year reviews were submitted in March and April or for those whom are being considered for promotion and/or tenure to be effective July 1) and provide copies of outstanding or “concern” reviews to the Office of Academic Affairs.
  • Flex track decision notifications are due in Academic Affairs on the first Friday of May.
  • Part Time Memos are due in Academic Affairs on the first Friday of May.

June

July

 

August

Appointments (one half hour) will be made for the Associate Dean for Academic Affairs to meet with Department Chairs individually to discuss the processes for promotion and tenure, mid-probationary reviews, Clinician Educator third-year reviews, and flex track decisions. Lists of the faculty members affected will be provided to departments.

  • Week 2 - Office of Academic Affairs will request nomination for Regent Awards (if available)
  • Week 3 - Notice will be given to the appropriate departments that Volunteer Faculty reappointment forms should be sent to the Volunteer Faculty members and are due in the Office of Academic Affairs on the last Friday in November.

September

The Associate Dean for Academic Affairs will continue to meet with department chairs regarding promotion and tenure, mid-probationary reviews, etc.

  • Week 1 - Notice will be given informing departments that renewals of Letters of Academic Title will be due on the first Friday in October.
  • Week 2 - The Associate Dean for Academic Affairs will conduct training workshops for chairs and administrators, on the preparation of promotion and tenure dossiers. DOSSIERS ARE DUE ON THE FIRST FRIDAY OF DECEMBER.

October

At some point during October, the Office of Academic Affairs will schedule a meeting with the Department Administrators and other appropriate administrative staff to discuss faculty matters, policy changes, etc.

  • Week 1 - Letters of Academic Title renewal/drop memos are due in Academic Affairs on the first Friday of October.
  • Week 2 - Newly selected Regent Awardees will receive notification.
  • Week 3 - Letter of Academic Title letters will be sent by Academic Affairs.
  • Week 4 - A list of faculty members being proposed for promotion and/or tenure is due in Academic Affairs on the last Friday of the month.

November

  • Week 1 - Requests and packets for Volunteer Faculty promotions are due in Academic Affairs on the first Friday of the month.
  • Week 4 - The Volunteer Faculty renewal forms are due in Academic Affairs on the last Friday of the month.

December

  • Week 1 - Promotion and tenure dossiers are due in Academic Affairs on the first Friday of the month.
  • Week 2-3 - Volunteer Faculty letters will be sent out from the Office of Academic Affairs.