Policies & Procedures

Contract & Grant Accounting

MSC09 5225
1 University of New Mexico
Albuquerque, NM 87131

Physical Location:
1650 University Blvd NE
Second Floor

Phone: (505)272-9383
Fax: (505)272-0159

Policies & Procedures

This is the policies and procedures section which outlines various UNM policies that affect the contract & grant accounting process.  If you have any questions that are not addressed in this section, please contact Jason Galloway at (505)272-0163 or via e-mail at JGalloway@salud.unm.edu.

Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards

Please visit:  http://www.ecfr.gov for more information on uniform administrative requirements, cost principles, and audit requirements for federal awards.

How Do I Determine The Fund Number For An Index?

  1. From the main menu in Banner, type FTMACCI in the “Go To” box and press ENTER.
    Screen Shot of Process
  2. Select the “Enter Query” shortcut button.
    Screen Shot of Process
  3. Type in the index number for which you are trying to determine the related fund number in the “Account Index” box.
    Screen Shot of Process
  4. Select the “Execute Query” shortcut button.  The FOAPAL string for the index will appear in the boxes on the lower portion of the screen.  Refer to the “Fund” box for the fund number related to the index.
    Screen Shot of Process

Note:  This screen can also be used to determine any element of the FOAPAL string by entering a query with the known information and then executing the query to determine the unknown information.  For example, the index number for a fund number can be determined by executing a query of the fund number.

How Do I Determine The End Date Of An Award?

  1. From the main menu in Banner, type FRMFUND in the “Go To” box and press ENTER.
    Screen Shot of Process
  2. Select the “Enter Query” shortcut button.
    Screen Shot of Process
  3. Type in the fund number of the award in the “Fund” box.
    Screen Shot of Process
  4. Select the “Execute Query” shortcut button. The budget period start and end dates will appear in the date section of the screen in the “Budget Period” and “To” boxes. Refer to the “To” box for the end date of the award.
    Screen Shot of Process

Note: Principal Investigators and department representatives are notified of approaching award end dates through the “90 Day Letter.” This letter is sent out by the HSC Financial Services Post Award department approximately 90 days before associated fund end dates.

Note: If you do not know the fund number, this can be determined by querying the index number in the FTMACCI screen. See above for details.

What Is The Signature Authorization Form And Why Is It Needed?

The Signature Authorization form allows the Post Award staff to check signature authority on various documents related to contracts and grants, including purchasing card forms, travel vouchers, payroll reallocation forms, non-standard payment forms, and honorarium forms.

A completed Signature Authorization form is required for all restricted indices and must be on file in the Post Award office prior to any spending on a contract or grant.

What Account Code Should I Use For...?

Click here for a list of all available UNM account codes.  This will take you to the UNM Portal.  After logging in, select the Employee Life tab and then select E-Print Reports in the Banner Applications section.  You will be required to log in again and then select FGRACTH Account Hierarchy Report in the drop down report list.  Select the PDF file for this report.