Sponsored Projects Office(SPO) / Preaward

JUST THE FORMS

SPO Internal Forms

Additional Guidance

Award Budget Sheet (ABS)

Used at the Award Stage for proposal budgets and for UNM Cost Share Commitments. This form IS NOT used for budget revisions.

Building Renovation Memo

Proposal Stage: if grant will involve physical modification of a UNM building

Capital Equipment Release Order

If grant relinquishment will request transfer of capital equipment to new institution

COI "Cover Sheet"

"Link to COI Training Dates"

COI-Additional Investigators

Page 2 of COI Cover Sheet: use if more than 16 Investigators

COI Forms (Conflict of Interest) - UNM Employees

Individual questionnaire for UNM Personnel

COI Forms: NON-UNM Employee Only

Individual questionnaire for NON-UNM Personnel whose Institution does not have a PHS FCOI Policy

Non-exclusive Copyright License

Required for NIH Direct or NIH Flow Through Funding Only for any internal personnel paid on the project. This form only needs to completed once per grant, per cycle.

Cost Share Commitment Form

See below for Third Party Cost Share

Export Control Exclusion Screening Form

Examples: Foreign involvement, dual citizenship, select agents, publication restrictions

F&A Split Form - Internal HSC Split Only

To be used by HSC Colleges

F&A Split Form - HSC & Main Campus Split Only

To be used when HSC Colleges collaborate with Main Campus/Branch Campus

F&A Waiver Request (sample)

Must be approved by Dr. Larson if F&A requested is less than that stated in the Federal F&A Rate Agreement

Internal Budget Worksheet (IBW)

Tool which assists in budget preparation for Sponsored Projects

Internal Budget Worksheet (PCORI ONLY)

Tool which assists in budget preparation for the specialized PCORI submissions which have specific limitations on F&A and direct costs

Late Submission Waiver (sample)

Instructions

MTA Questionnaire, Incoming

Intake form for Materials IN

MTA Questionnaire, Outgoing

Intake form to ship Materials OUT

No-cost Extension (NCE) Request sample

Generally used when NCE cannot be requested electronically or it this beyond the initial NCE request

PI Transfer Form

This form is used to transfer Sponsored Projects to a different department, PI, or new Institution

Proposal Data Sheet (PDS)

This form must be completed, signed, and submitted with proposal to the Sponsored Projects Office. This serves as the project intake form and the information is entered into a database for tracking purposes. Department Chair must sign to be valid.

Request to Spend Funds (RTSF): Single Year

Remember this form must accompany a PDS if there is not already an open proposal

Request to Spend Funds (RTSF): Multi-Year

Remember this form must accompany a PDS if there is not already an open proposal

Request to Spend Funds (RTSF): Mass Salary Update

For FY15 ONLY - do not use past 02/14/14

VA MOU

For NIH & flow-thru proposals involving faculty with joint VA/UNM appointments

SPO Additional Forms

Additional Guidance

Change in Percent Effort Request (sample)

Assists with requesting an effort decrease prior approval requests

Consortium Letter of Intent (sample)

Sample letter which contains basic information for proposed collaboration amongst institutions

Consultant or Subcontractor Commitment Letter

Subaward VS. Consultant

FTE to Person Months Table for 12 Month Appointments

Assists with FTE to CM conversion for Federal Proposals

Human Subject Training Certification Letter

Link to Completed HRRC Training Dates

Inventory Transfer Form

Attachment that goes with the Capital Equipment Release Form for relinquished grants where the equipment will transfer to the New Institution

National Institutes of Health (NIH) Link to ALL Forms

PHS 398 Pre-filled Face Page

Signing Official is left blank as multiple SPO/PreAward staff can sign this form

PHS 2590 Pre-filled Face Page

Signing Official is left blank as multiple SPO/PreAward staff can sign this form

PubMed Central

PubMed FAQ

STTR Certification Letter (sample)

When HSC will perform minimum (30%) effort on a small Business Tech Transfer as a subawardee

Third Party Cost Share

Sample commitment letter from collaborating institutions