HSLIC follows the procedure below when we receive a request for a new journal subscription from a faculty or staff member or from a student at the Health Sciences Center.
Requests for new subscriptions are routed to the Collection Management Librarian for investigation.
The Collection Management Librarian gathers information about the title. At a minimum, the following questions are answered:
This information is then sent back to the requestor with a preliminary opinion on purchase and reasons supporting the opinion. A communication outlining the next steps in the process is also provided.
New journal requests may originate at any level of the organization; however, after the initial information gathering (described above), formal requests must come to HSLIC from an HSC faculty member.
Formal requests should include the following:
Requests that include supporting statements from additional faculty members are given additional consideration for purchase.
When all the information has been gathered, a recommendation is made by the Collection Management Librarian to the Collection Resources Group for approval, further investigation or declining of the subscription request.
The Collection Management Librarian communicates the decision to the department requestor.
Approved requests are held until the designated time for ordering and canceling titles.
In the event that the budget does not allow the purchase of a requested title, HSLIC may elect to present the requesting department with a list of currently received subject specific journals. We may ask the department to work with HSLIC to select subscriptions to cancel, which would help offset the cost of the requested title.
Adopted December 2011 by the HSLIC Print & Electronic Resources Committee