Graduate Medical Education
Program Administration
Program/Educational Letters of Agreement Policy
The University of New Mexico has affiliation agreements with participating institutions
(VAMC, Lovelace Medical Center, St. Vincent Hospital, Presbyterian, Eastern New Mexico
Medical Center, St. Joseph's, San Juan Regional, Rehoboth McKinley, Holly Cross, Gallup
Indian Medical Center, etc.). Affiliation Agreements cover such issues as responsibility for
supervision, liability, financing, and fringe benefit costs. Affiliation Agreements do not name
responsible program individuals for supervision, outline goals and objectives, or performance
evaluation.
Program/Educational letters must be developed for all resident physicians who rotate outside of the
the parent institution for educational/training purposes. These letters should be initiated by
Program Directors to the responsible chief of service at the rotation institution. These letters
should be written or renewed every two years and copied to the Office of Graduate Medical
Education.
Program/Educational Letters must contain the following information:
- Identify the name of the faculty at the participating institution who will assure administrative, educational, and supervisory responsibility for the resident physician.
- An outline of the educational goals and objectives for the rotation.
- Specify the length of the assignment of the resident physician at the institution, the financial arrangements, and detail for fringe benefits and insurance coverage.
- Describe the participating institutions responsibility for teaching, supervision, and formal evaluation of performance.
- Describe the responsibility of the program to supply information to the affiliated institution concerning the results of the evaluation process as to teaching supervision.
- Describe the policies and procedures that will govern the resident physicians while rotating to the participating institution.
- Reference should be made to the underlying Institutional Affiliation agreement.
- Any additional information that would be listed in the appropriate ACGME program requirements.
