University of New Mexico Health Sciences Center
Friday, August 29, 2008 :: 12:39
Students' scores must be posted according to their code number and not by name. Posting students' grades by name is a violation of the Buckley Amendment. Block or Unit scores are not released to students until they have completed the evaluation (student's perceptions of effectiveness) of the block or unit.
A code system is used at the School of Medicine to assure anonymous grading of examinations. Each student is assigned a code number for each examination. The code is held by Assessment and Learning until the exams have been graded, assuring anonymity for the students. Codes are randomly generated in advance so students can obtain their exam code prior to the examination.
Students are responsible for picking up their own code number. No code numbers will be given over the telephone, to another student or to a faculty member. Student should to to Assessment and Learning, HSLIC (south entrance) Room 116 between the hours of 8:00 and and 5:00 pm the week before the test to get their code numbers.
Block committee chairs must notify Assessment and Learning if their block will require more than one set of code numbers. Once the code is broken it is not used again, so it is necessary to request codes for all examinations (quizzes, mini-summatives, formative performance examinations) where scores will be posted in a manner where students may see one another's scores or where scores will be grouped together at a later time in order to come up with a final summative grade.
Grades cannot be posted with students' names or Social Security numbers; grades are to be posted by code numbers only.
The block committee chair will be given the code, upon request, after the grades have been posted.
All blocks are required to inform students both in writing and verbally on the first day of the block how grades will be determined. Criteria for passing the block should be included in the syllabus or in a handout given to the students on the first day of the block. Block committee chairs are REQUIRED to make an announcement to the class on the first day of the block regarding requirements for passing.
