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Welcome to Microsoft 365

Microsoft 365 or O365 is a rich collaborative and productive platform. It provides enhanced capabilities in Word, Excel, PowerPoint, OneNote, Teams, Together platform for richer virtual experience.

Watch an Overview Video Here

 

Microsoft Teams is a persistent chat-based collaboration platform complete with document sharing, online meetings, and many more extremely useful features for business communications.

Having an excellent team space is key to being able to make creative decisions and communicate with one another. Shared workspace software makes this much easier to achieve, especially if a particular team is based in a very large company, has many remote employees, or is made up of a significant amount of team members.

Microsoft Teams features make it stand out from other collaboration software:

  • Teams and channels. Teams are made up of channels, which are conversation boards between teammates.
  • Conversations within channels and teams. All team members can view and add to different conversations in the General channel and can use an @ function to invite other members to different conversations, not unlike Slack.
  • A chat function. The basic chat function is commonly found within most collaboration apps and can take place between teams, groups, and individuals.
  • Document storage in SharePoint. Every team who uses Microsoft Teams will have a site in SharePoint Online, which will contain a default document library folder. All files shared across all conversations will automatically save to this folder. Permissions and security options can also be customized for sensitive information.
  • Online video calling and screen sharing. Enjoy seamless and fast video calls to employees within your business or clients outside your business. A good video call feature is great to have on a collaboration platform. One can also enjoy simple and fast desktop sharing for technical assistance and multi-user real-time collaboration.
  • Online meetings. This feature can help enhance your communications, company-wide meetings, and even training with an online meetings function that can host up to 10,000 users. Online meetings can include anyone outside or inside a business. This feature also includes a scheduling aid, a note-taking app, file uploading, and in-meeting chat messaging.
  • Audio conferencing. This is a feature you won’t find in many collaboration platforms. With audio conferencing, anyone can join an online meeting via phone. With a dial-in number that spans hundreds of cities, even users that are on the go can participate with no internet required. Note this requires additional licensing.

Microsoft Teams Training Videos

 

 

OneDrive is the Microsoft cloud service that connects you to all your files. It lets you store and protect your files, share them with others, and get to them from anywhere on all your devices. When you use OneDrive with an account provided by your company or school, it's sometimes called "OneDrive for work or school." It used to be known as "OneDrive for Business," so you may still see it called that in places.

Microsoft OneDrive Training Videos 

Get the full OneDrive User guide

Organizations use Microsoft SharePoint to create websites. You can use it as a secure place to store, organize, share, and access information from any device. All you need is a web browser, such as Microsoft Edge, Internet Explorer, Chrome, or Firefox.

Microsoft SharePoint Training Videos

OneNote is a digital note-taking app that provides a single place for keeping all of your notes, research, plans, and information — everything you need to remember and manage in your life at home, at work, or at school.

In OneNote, notebooks never run out of paper. Notes are easy to organize, print, and share, and you can search and find important information quickly, even if you forget where you've originally captured it. Best of all, your notebooks are stored online so you can easily get to them on any of your mobile devices.

Microsoft OneNote Training Videos

Office 365

Is Office 365 accessible and compatible with assistive technology?

The Microsoft Office team is dedicated to making Office products more available to people with disabilities and to help everyone create content that's more accessible.  More information about accessibility in Office 365 can be found on Microsoft's Accessibility Website.

 

  • UNM’s Accessibility Resource Center is a central online resource for accessibility at UNM and has information and developed a series of "How-to Guides" to assist faculty, staff, and students create an accessible learning environment across the university.

 

Does Office 365 meet accessibility features?

Please visit the accessibility statement at Office Accessibility Center.

 

How do I setup Office 365 Accessibility Features on my device?

  • Office apps work with the accessibility settings and features of most devices. These settings can help to make them easier to use. For example, you can invert or change the color contrast to make the screen easier to see. Or, you can control the device with the keyboard instead of a mouse, and so on. See Microsoft Set up your device to Work with Accessibility in Office 365 for full information.
  • Office 365 offers the dictate (speech to text) and either immersive reader or Read Aloud (text to speech) for most apps although functionality varies between the online and installed desktop versions.
  • There are also features such as PowerPoint design ideas and Tell Me that make it faster and easier to access commands.
  • Windows 10 users should also visit the Windows 10 Accessibility Features page:

 

What is Microsoft Translator for Education?

Microsoft Translator for Education site provides assistance in communication through live captioning and translation in a classroom.

Is there a website that offerssupport for anyone with questions about accessibility within Microsoft  365, and Windows 10?

Yes. Please visit Disability Answer Desk for any accessibility questions and assistive technology.

 

How do I use Narrator to hear text being read out loud on my Windows PC?

To use Narrator, press and hold Windows logo key  + CTRL + Enter to start the app. Please visit Hear text read aloud with Narrator to learn more.

 

Remote Learning and Work

 Is there information on accessibility and special education for remote learning?

Yes, there are inclusive accessible learning support for teachers, students, and staff. Please see Special education and accessibility resources for remote learning with features that enable word prediction to assist with writing, processing auditory language with live captions, using built-in screen reader with Narrator in Windows, using subtitles in Teams, and much more.

 

How can teachers make sure that students are receiving specially designed instruction and accessible content in all of their classes?

In remote learning, Teams is an effective tool in which screen-sharing of collaborative documents (i.e. Word, PowerPoint, and OneNote) allows for an immersive instruction that engages the student in learning in a special education setting. Learn more in Special education and accessibility resources for remote learning and Special education: Teachers as consultants.

 

 

How do I promote equity in my remote learning class for students with visual impairments, deaf or hard of hearing, who are neurodiverse, and with learning differences?

Please visit the Accessibility, special education, and online learning: Supporting equity in a remote learning environment to learn more.

 

Word 365

 What accessibility features are there for Word 365?

 How do I make my Word documents accessible to people with disabilities?

The following document provides a step-by-step guide to make your documents more accessible to everyone with pictures and links to relevant documentation: Make your Word documents accessible to people with disabilities.

           

  

PowerPoint 365

 What accessibility features are available in PowerPoint 365?

Read on screen text aloud:

 

Convert spoken word to text:

 

PowerPoint Keystroke shortcuts .

 

Other information:

 

How do I make my PowerPoint presentations accessible to people with disabilities?

 

During this COVID-19 period, what accessible features are there for virtual learning and work in PowerPoint?

There are webinars in Accessibility Learning Webinar Series that focus on: presenting more inclusively with Live Captions and Subtitles in PowerPoint, and presenting more inclusively with PowerPoint.

 

 

How do I start a lecture with subtitles in one or multiple languages in PowerPoint?

This feature is in-built within PowerPoint, and should help produce subtitles and live captioning for the benefit of all learners.

  • In the Slide Show tab, you will find Subtitle Settings to enable the spoken language and the language for which to translate.
  • For multiple languages, under the Slide Show tab, you shall see Presentation Live for subtitles.
  • Please see Lectures & Presentations to learn more.

 

Excel 365

 What type of accessibility features can be found in Excel 365?

 

How do I make my Excel documents accessible to people with disabilities?

 

 

Microsoft Teams

 Which accessibility features can be found in Teams?

 Read on screen text aloud:

  • Teams 365 - Immersive reader in Channel messages, chat messages, or use your own screen reader.

Convert spoken word to text: 

  • Dictate is not available in Teams, instead try the Windows 10 built in speech recognition.
  • Teams 365 desktop app - Live captions (all meeting attendees) is available and is turned on by the meeting attendee when the meeting is launched via Calendar or from a Channel. Not yet available when initiated via Chat.

 

Teams Keystroke shortcuts .

 

Other information:

  • Accessibility support for Teams (Overview of Teams accessibility).
  • Microsoft is also aiming to enable Cortana on iOS and Android devices with Teams to enable voice assistance in Teams.

 

Is there a tutorial on how Teams uses live captions, automatic chat translation, dictation, immersive reader, and other features?

Yes. Teams has tutorials on how to make sure that features are accessible to everyone for their own understanding. Please see Microsoft Teams enables a more inclusive workplace video tutorials for more information.

 

During this COVID-19 period, what accessible features are there for virtual learning and work in Teams?

There are webinars in Accessibility Learning Webinar Series that focus on: Microsoft Teams for inclusive communications, using Teams for Remote work with a Screen Reader and Low Vision features, and using Teams for Remote Work with Sign Language.

 

 

Outlook 365

 Which accessibility features are available in Outlook 365?

 

 

 What accessibility features are available when accessing my email in a web browser?

  • Accessing your @salud.unm.edu, @srmc.unm.edu, or @unmmg.unm.org email though the web allows you to get your emails whenever you are online.
  • Keyboard shortcuts and navigation for the online experience are different from Outlook 2016 desktop.
  • If you use a screen reader, this article can help, as well as these most commonly used Keyboard Shortcuts for Outlook for the Web.
  • Alternatively, you can decide to use the Light version of Outlook for the Web. It has an HTML interface that some people prefer to use with a screen reader. For more information about the Light version of Outlook for the Web, see Outlook for the Web Light.

 

How do I make my Outlook email accessible?

 

 

OneDrive & SharePoint

During this COVID-19 period, what accessible features are there for virtual learning and work in OneDrive and SharePoint?

Yes, there are Accessibility improvements in OneDrive and SharePoint through using voice controls and screen readers. Please see the Accessibility Learning Webinar Series to learn more.

 

Microsoft Sway

 What accessible features are included in Sway?

Yes, there are accessible features including dictation, read aloud, captions, magnifier reader, and narration. 

 

During this COVID-19 period, what accessible features are there for virtual learning and work?

  • There are Accessibility Learning Webinar Series where you can receive webinar training on the accessibility features such as: Learning tools for the inclusive classroom, and magnifier and low vision features in Windows 10.

 

Accessibility Checker

 How do I use accessibility checker to make sure that I improve accessibility for everyone?

Resources

 

HSC Technology Support

 

Physical Location:

Health Sciences Library and Informatics Center 

Room 317A

Phone: 505-272-1694

Monday - Friday 8:00 am - 5:00 pm