REDCap Use Guidelines & General Information

The intent of REDCap is to collect data responsibly and securely according to the appropriate regulations and review board, including:

• the Privacy Regulations and the Security Regulations under the Health Insurance Portability and Accountability Act ("HIPAA") of 1996 and its implementing regulations and guidance, all as amended from time to time;
• the Health Information Technology for Economic and Clinical Health Act ("HITECH Act"), as incorporated in the American Recovery and Reinvestment Act of 2009, and its implementing regulations and guidance issued by the Secretary, all as amended from time to time;
• and to abide by all guidelines provided by the Institutional Review Board (IRB).

Requirements Prior to the Use of REDCap

If the project utilizing REDCap involves human subjects research it must have been submitted to the Institutional Review Board (IRB) for review or exemption and obtain IRB APPROVAL before the project will be moved to production and data collection can commence (per the U.S. Department of Health and Human Services (DHHS).

The project owner will provide the CTSC with the approved protocol, approved protocol date, and IRB number.

REDCap Safeguards and Access Restrictions

• The collection of Protected Health Information (PHI; per the HIPAA Privacy Rule) requires that the REDCap project database be hosted by the CTSC Informatics behind the firewall of the Health Sciences Center, and that access from outside of the University of New Mexico Health Sciences Center will require the use of a secure HSC Net ID.
• Users will not share their login credentials with other study personnel working on the project. Login credentials are obtainable for collaborators outside the University system.

To access REDCap login page click here.

If you have any questions contact the REDCap Team at HSC-CTSCREDCap@salud.unm.edu

REDCap Trainings

REDCap trainings are available in the form of on-demand YouTube videos and live Zoom trainings. For upcoming live trainings, please register here. To receive the URL for our REDCap Basic Training, click here. And to take our REDCap Beyond the Basics training, please click here.

New REDCap Accounts and Renewals

To set up a NEW REDCap account, please complete a REDCap Account Request. You must have a valid HSC Net ID to complete this form.

If you have received a 14-day expiration notice for your account, you may renew it for another period from the REDCap Account Request Form. Select the "Renewals" option.

For questions, contact the REDCap Support Team

General REDCap Information

REDCap (Research Electronic Data Capture) is a secure web platform for building and managing online databases and surveys. REDCap's streamlined process for rapidly creating and designing projects offers a vast array of tools that can be tailored to virtually any data collection strategy.

REDCap provides automated export procedures for seamless data downloads to Excel and common statistical packages (SPSS, SAS, Stata, R), as well as a built-in project calendar, a scheduling module, ad-hoc reporting tools, and advanced features such as branching logic, file uploading, and calculated fields.

Please note that any publication that results from a project utilizing REDCap should cite grant support (DHHS/NIH/NCRR #8UL1TR000041).

NOTICE: If you are collecting data for the purposes of human subjects research, review and approval of the project is required by your Institutional Review Board (IRB).

If you require assistance or have any questions about REDCap, please contact REDCap Support Team.

Additional information regarding using REDCap at the UNM Health Sciences Center.

Click here for Common questions and information regarding using REDCap at the UNM HSC

Citing REDCap

Please cite the publication below in study manuscripts using REDCap for data collection and management. We recommend the following boilerplate language:

Study data were collected and managed using REDCap electronic data capture tools hosted at the University of New Mexico.

1. REDCap (Research Electronic Data Capture) is a secure, web-based application designed to support data capture for research studies, providing 1) an intuitive interface for validated data entry;
2. Audit trails for tracking data manipulation and export procedures;
3. Automated export procedures for seamless data downloads to common statistical packages;
4. Procedures for importing data from external sources.

¹Paul A. Harris, Robert Taylor, Robert Thielke, Jonathon Payne, Nathaniel Gonzalez, Jose G. Conde, Research electronic data capture (REDCap) - A metadata-driven methodology and workflow process for providing translational research informatics support, J Biomed Inform. 2009 Apr;42(2):377-81.

Link to article: http://www.sciencedirect.com/science/article/pii/S1532046408001226