Financial Services - Preaward

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Internal Forms & Proposal Procedures

HSC Preaward Administration reviews all applications, proposals, contracts, and progress reports from UNMHSC faculty. The PI is responsible for providing information and submitting internal forms as needed.

Proposal Stage

No less than five business days prior to the sponsor's deadline, the following items are required:

1. Proposal Data Sheet (PDS) signed by PI and Department Chair
   Understanding the PDS
2. Complete Proposal, Application, or Progress Report (including budget) as to be sent to the sponsor
   Current F&A Rates
   Internal Budget Worksheet for estimating salaries, fringe benefits, & expenses (optional)  Worksheet Instruction Guide , Annualized Payrate Conversion Table
Average Compensation Increases
Three Ways to Estimate Fringe Benefits

3. Copies of sponsor's funding opportunity announcement and application instructions.

As Needed

• Conflict of Interest (COI) Cover Sheet and COI Forms, Non-Employee Conflict of Interest Form, for research projects and/or projects involving humans or animals
  
• Understanding COI Forms
• Request for Approval to Spend Funds before the award is received
• Request to Spend Funds Multiyear
• For Proposals with Subaward(s)
• Late Submission Waivers for submissions due in less than five (5) business days
• Export Control Exclusion Screening
• Consultant or Subcontractor Commitment
• F&A Waiver Request (sample) for projects with less than the standard F&A rates
  Understanding F&A Waiver
• Letters of Support to Sponsor
• VA MOU for NIH proposals involving Joint Appointments
• Research Committee Approval (for Limited Competition Proposals)
• Cost Share Commitment form(s) signed by Department Administrator or Accountant, Department Chair, and the Office of Research for projects requiring matching funds, institutional commitment, or in-kind contributions.
• Cost Share Budget(s) on the ABS form (see below)
• STTR Certification Letter  (sample) required for STTR submissions

Just in Time Stage (NIH)

Not all applications require additional paperwork at this stage. However, a sponsor may request the following:

• Updated Other Support and Key Personnel
• Human Subjects Certification - sample letter (instructions)
• Subcontracting Plan from Purchasing - if contract over 500,000$
• Revised budget

Award Stage

After a Notice of grant Award is received or a contract is signed by both the parties:

• Award Budget Sheet (ABS)
  Understanding the ABS

As Needed

• Adjustment to Budget Justification
• HSC Internal F&A Split form
• HSC Main Campus F&A Split form

Maintaining Federal Grants

• Requirements for Prior Approval
• No Cost Extension : Sample NCE Request
• Change in Percent Effort : Sample change of Effort Request
• Effort Reporting Guidance

• Preaward Home
• Internal Forms & Proposal Procedures
• Just the Forms
• Electronic Submission
• UNMHSC Numbers (Information for Proposals)
• UNMHSC Documents
• Material Transfer Agreements (MTAs)
• Confidential Disclosure Agreements (CDAs)
• Q & A
• Preaward Processes Flowcharted
• Training Opportunities
• Links to Funding Agencies
• Other Key UNM Offices           
• Create Your Own Report/Query
      Awards
      Submissions    

 

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Financial Services Preaward
MSC09 5220
1 University of New Mexico
Albuquerque, NM 87131-0001

Phone: (505) 272-6264
Fax: (505) 272-0159

Email: hsc-preaward@salud.unm.edu

PreAward (Internal) Grant Transmittal Form