Financial Services - Preaward



Internal Forms & Proposal Procedures

HSC Preaward Administration reviews all applications, proposals, contracts, and progress reports from UNMHSC faculty. The PI is responsible for providing information and submitting internal forms as needed.


Proposal Stage

No less than five business days prior to the sponsor's deadline, the following items are required:

  1. Proposal Data Sheet (PDS) signed by PI and Department Chair
    Understanding the PDS
  2. Complete Proposal, Application, or Progress Report (including budget) as to be sent to the sponsor
    Current F&A Rates
    Internal Budget Worksheet for estimating salaries, fringe benefits, & expenses (optional)  Worksheet Instruction Guide , Annualized Payrate Conversion Table
  3. Average Compensation Increases
    Three Ways to Estimate Fringe Benefits
  4. Copies of sponsor's funding opportunity announcement and application instructions.

As Needed

Just in Time Stage (NIH)

Not all applications require additional paperwork at this stage. However, a sponsor may request the following:

Award Stage

After a Notice of grant Award is received or a contract is signed by both the parties:

As Needed

Maintaining Federal Grants