Contracts & Grants
MSC09 5220
1 University of New Mexico
Albuquerque, NM 87131-0001
Physical Location:
1650 University Blvd NE
Second Floor, Suite 2200
(505) 272-9383
Phone: (505) 272-0159
Fax: hsc-preaward@salud.unm.edu
MSC09 5220
1 University of New Mexico
Albuquerque, NM 87131-0001
Physical Location:
1650 University Blvd NE
Second Floor, Suite 2200
(505) 272-9383
Phone: (505) 272-0159
Fax: hsc-preaward@salud.unm.edu
PLEASE NOTE: ALL NCE Request into Pre Award MUST come from the PI (or Dept. Chair if PI is unavailable). ALL NCE letters to sponsors must be signed by Pre Award.
Items needed at the proposal stage:
Just in Time (JIT) is a practice common to the National Institutes of Health (NIH).
Not all applications require additional paperwork at this stage. However, a sponsor may request the following:
The following is a step-by-step description of how to submit JIT information:
Note: For HSC, you may link to the completed training dates at http://hsc.unm.edu/research/hrpo/hrrc/training.html
You are not required to submit training certificates for personnel requiring human subject training as long as the training can be verified on the HRRC website.
IMPORTANT: ALLOW 2 DAYS PRIOR TO DUE DATE FOR PROCESSING!
After a Notice of grant Award is received or a contract is signed by both the parties, the following will be required:
Requirements for Prior Approval
(HSC Pre-Award - General Guidelines)
For the actions listed below, the grantee must obtain written prior approval from the Grants Management Officer (GMO) of the PHS awarding office for any grant other than a construction grant. The Notice of Grant Award (NGA), specific program legislation or regulations may require additional prior approvals. Therefore, the following list may not be all-inclusive.
Prior approval is required whether increasing an existing budget category or using funds for categories not specified in the original proposed and approved budget. Failure to obtain prior approval from the appropriate office may result in the disallowance of costs.
1. Change in Scope, Principal Investigator, Grantee Institution, Successor in Interest, or Recipient Institution Name.
2. Restrictions on Notice of Grant Award: undertaking any activities disapproved or restricted as a condition of the award.
3. Transferring Substantive Programmatic Work.: transferring to a third party the actual performance of substantive programmatic work by sub-award, contract, or any other means,.
4. Carryover of unobligated funds from one budget period to another when not under expanded authority.
5. Extension of the budget/project periods with or without additional funds for NIH. Pre-award can activate a no cost extension for one year one time only. NIH must approve any additional extensions.
6. Equipment Purchase: equipment exceeding $25,000 per unit.
7. Alternative use of salary support due to receipt of a research (career/scientist) development award: the alternative use of grant funds awarded under a PHS grant to a non-governmental organization for an individual’s salary that are no longer required for that purpose as the result of the transfer of that individual’s salary to an RCDA to other RCDA-type career development award.
8. Alterations and Renovations (A&R): drawings and specifications for alteration and renovation projects over $50,000. Also, A&R costs may not exceed the lesser of $150,000 or 25 percent of total direct costs during any consecutive 3-year period unless a waiver is obtained.
9. Audiovisual materials: the cost of acquisition or production of audiovisual materials exceeding $25,000 for a single audiovisual product.
Forms That May Be Needed: