Financial Services - Preaward


PI Responsibilities

A PI's responsibilities are:

  1. Reviewing the award document thoroughly for requirements that must be fulfilled by the PI.
  2. Managing the project in accordance with the approved statement of work (SOW). Changes to the SOW generally need prior written approval of the sponsor. Request for changes in the SOW must be routed to Preaward.
  3. Expending and managing funds in conformity with the approved budget, or submitting budget revisions to the Post-award Fiscal Monitor for derivations from the award budget. Over-expenditures are the responsibility of the PI's department or unit.
  4. Following the Conflicts of Interest in research policy by submitting disclosures for all investigators on the project at the time of initial proposal submission and when any relevant changes occur.
  5. Initiating, monitoring, and approving expenditures for subawardees according to UNM policies (particularly University Business Policies and Procedures Manual - Policy 2470) and procedures.
  6. Monitoring subaward conduct.
  7. Submitting justifiable salary and non-salary cost transfers on a timely basis.
  8. Completing effort certifications and timesheets as required for the project.
  9. Contacting the Science and Technology Corporation as needed regarding intellectual property issues.
  10. Ensuring that any humans and/or animals involved in the project are treated in accordance with all applicable policies and regulations (i.e., UNM, federal government, and sponsor).
  11. Providing care and maintenance of property in accordance with the sponsor's and the University's equipment and maintenance requirements.
  12. Submitting technical reports and other deliverables as required by the sponsor.
  13. Ensuring that cost sharing requirements are properly documented and met.
  14. Ensuring completion of award requirements stipulated by the sponsor.
  15. Contacting the Industrial Security Office regarding all security and export control issues.
  16. Notifying the department/unit administrator (or designated person) and Property Accounting of receipt or return of loaned equipment or property.