Here are some of the most commonly requested Policy and Guidance documents. More can be found at Forms & Documents.
Used as average increases for budgeting on Contracts and Grant Budgets. This memo is published after each FY from the Budget Office.
Guidance on identifying CUI in Federal Contracts.
F&A Costs are those incurred for common or joint objectives and therefore cannot be identified readily and specifically with a particular project or activity. I.e. building utility and maintenance costs. Please refer to UNM Policy 2425.
F&A cost recovery is required on ALL HSC Sponsored Projects, at the appropriate rates stated in the memos below. If the sponsor will not reimburse F&A costs, or limits F&A reimbursement, you will need to submit an F&A Waiver request, attaching the sponsor F&A policy restriction, by clicking here: F&A Waiver Form
Local/State/IHS/VA/Non-Profit/Profit/Clinical Trials
Need a quick guide on what rate to use...try our decision trees!
These tools are intended to fit most situations however if you feel your situation is different than that shown, please contact your SPO Specialist or HSC-PreAward@salud.unm.edu and we can discuss your situation. We understand everyone's situation can be unique!
Per UNM Faculty Handbook E60: Sponsored Research, All external proposal submissions must first be reviewed/approved by the HSC Sponsored Projects Office before submission to the sponsor. Although, there are sponsors that will allow the Principal Investigator (PI) to submit directly without having authorized official approval, it is UNM Institutional Policy to first have the proposal reviewed by the HSC Sponsored Projects Office. HSC Sponsored Projects must review all grant applications to ensure:
The Harassments and Discrimination letter must be included with all NIH Training Grants.
Memo specifying who can be listed as key personnel on projects.
It is essential to commence a Material Transfer Agreement with the HSC Sponsored Projects office whenever materials are being sent or received. These agreements are designed to address both pre-existing and future intellectual property rights, liability concerns, publication, limited use issues, and to ensure that materials are transported and handled in adherence to the University's biosafety standards.
When materials are received or transferred without institutional knowledge, the recipient lacks legal restrictions on the material's use. This can lead to potential liabilities in compliance, impact intellectual property rights, and affect the publishing process. It's crucial to remember that the institution owns the material, not the Principal Investigator.
Policy explaining max effort on restricted funds for the School of Medicine. 5% must be available for general contractual duties.
Describes the purpose of maximum FTE and conditions for Faculty to receive extra compensation.
Methods for calculation of fringe benefits on Contracts & Grants. Also can be provided to Sponsors in budget justifications.
UNM Health Sciences Fringe Benefits
All submissions to SPO must adhere to the following deadlines. Only under extenuating circumstances will a timeline waiver be approved by VP for Research with input from SPO.
It is the policy of UNM Health Science Center to bid consistently on ALL sponsored projects. To keep in line with this policy, the Sponsored Projects Office required an individual's salary to be bid on their base contract.
Guidance on what sponsored projects do/do not require 1% minimum PI Effort.
Defines conditions of professional activities outside of the University and/or outside responsibility as faculty members.
Guidance on Research vs. Public Service/Other in sponsored research.
Mandate from the Affordable Care Act requiring manufacturers of drugs, medical devices, and biologicals to track and report payments and items of value to physicians and teaching hospitals; guidance on faculty responsibility.
This University Administrative Policies and Procedures Manual (UAPPM) is published by the UNM Policy Office and serves as the official reference source for institutional policies and procedures. It is intended to be a "Users Guide" to assist those persons in the various organizations of the University responsible for carrying out the administrative functions of their organizations.
The UAPPM can be found at: http://policy.unm.edu/university-policies/index.html
Guidance on when to submit through the University vs. VA with a joint appointment.
Document outlining the procedures for conducting building renovation or construction for HSC research projects.
UNM Health Sciences Research Construction Project Procedures
Requirements from the UNM Industrial Security Office on the requirements and recommendations placed on UNM employees traveling out of the country. Please read this document if you are planning on traveling out of the country.
MSC09 5220
1 University of New Mexico
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Physical Location:
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Phone: (505) 272-9383
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