Guidelines

Objectives

• The intent of RAC funding is to produce preliminary data that leads to grant submissions and extramural funding.
• It is expected that preliminary data will be obtained and application for extramural funding will be submitted within 12 months of award end date.
• A Final Progress Report summarizing the research progress to date, expenditures, publications and grant applications (pending and/or funded) must be submitted within 45 days of the expiration of the award. NOTE: Future applications to SOM RAC and other award programs through the HSC SOM may not be considered for review if the PI fails to submit the Final Progress Report.

Funding Period

• To ensure completion within the applicable 12 month funding period, all required approvals (i.e. IRB, IACUC approval, etc.) must be in place at the time of RAC submission.
• RAC funds will be awarded for a maximum of twelve months.
• All unspent funds at the close of the award period will revert back to the Office of Research for allocation to other RAC recipients.

Use of Funds

• Investigators must follow University guidelines on the use of funds
• RAC award money must be dedicated to scientific endeavors related to the research project
• The RAC award number provided by the Office of Research Financial Analyst must be posted on all purchase documents
• This award cannot be transferred to another institution or Principal Investigator
  
  
• Allowable expenses include:

• Funding for technicians
• Equipment (Excluding Computers/Software)
• Supplies
• Funding for Postdoctoral Fellows and Visiting Scientists with an equal cost match from other sources may be requested for projects submitted under Category E.

• Disallowable expenses include:

• Faculty salaries (Staff with Letters of Academic Title are considered faculty for the purposes of RAC submissions)
• Administrative or office costs (i.e. office supplies, etc.)
• Student tuition or stipends (including grad students)
• Telephone
• Business meals or hospitality (no food, beverages or alcohol)
• Travel
• Other items typically supported by indirect costs
• Publication costs

Extensions

• Extensions will not be granted without the presence of extenuating circumstances. Incompletion of the grant proposal or not spending the entire award does not constitute extenuating circumstances.
• Requests for extensions must be made in writing and submitted to the Vice Chancellor no later than 60 days prior to the end of the grant in extreme circumstances. Requests for extension must include a brief progress report including:

• Justification for the extension including complete description of extenuating circumstances
• Amount of unspent RAC funds
• A brief description of progress made to date
• Any publications or awards resulting from the RAC funding to date
• Grants submitted as a result of RAC funding

Close of Project

• A Final Progress Report is due within 45 days of the completion of the project or the expiration of the award. Final Progress Report Form
• The Final Progress Report should address major accomplishments including:

• List of publications (note status of “in press”, “submitted”, “accepted” or published. If published, provide the full citation including PMID, Publication name, volume, page numbers, etc.).
• All grant applications (noted as pending or awarded) which were derived through the RAC funded research.
• An accounting of how the RAC funds were spent. This does not need to be highly detailed but should reflect how the budget was initially outlined compared to actual spending.
• The final report from the Banner system (Hyperion) will serve as a final accounting report.

Publications

Any and all publications and/or presentations resulting from research supported by these funds must be acknowledged with a footnote citation including the source of funds, i.e. New Mexico Medical Trust or Tobacco Settlement Funds. The source of funding will be specified in the notice of award.