Conference Planning Services

UNM CPL offers full event management services to ensure a successful CME/CE activity. To provide optimal customer service the event planning staff must be involved from the beginning of the planning of your activity. Our full management service includes, but is not exclusive to:

  • Coordination of planning meetings
  • Instructional design consultation to develop the education plan
  • Application for all relevant CME/CE credits
  • Printing, mailing and graphics
  • Event marketing
  • Social functions
  • Record maintenance
  • Evaluation of activity
  • Management of:
    • Speakers
    • Exhibitors and sponsors
    • Venue selection and logistics
    • Online registration
    • Commercial support
    • Financial transactions
  • Coordination of:
    • All required forms and processes
    • Food & beverage
    • Audiovisual needs
    • Day of staffing

Accreditation Services

UNM CPL will consult with you to ensure your activity meets all the necessary requirements for accreditation. Accreditation compliance reviews take time and therefore, UNM CPL must receive the application no less than 30 days before the activity to be considered for approval.

To get started, you should establish a planning team based on the need (area of focus or concern) you want to address. Interprofessional education is a priority at UNM CPL and the accreditation for CME/CE is an interprofessional accreditation, therefore, it is recommended for your activity to have an interprofessional planning committee that represents each member of the targeted audience, if possible. At least two professions should be represented. For example, a nurse and a physician or other professional combinations.

UNM CPL will accredit activities designed for one profession’s scope of practice. However, it is strongly recommended that activities be designed and delivered for an interprofessional target audience.

Fees

Below is a sample of the conferences/courses and other services UNM CPL provides. Contact us to discuss your specific needs and a quote will be provided.

Joint Provider Accreditation National / International Course or Conference – Any Non-UNM agency seeking AMA accreditation for a course or conference marketed to participants both nationally and internationally (non-refundable $750 application fee)

Joint Provider Accreditation National / Regional Course or Conference – Any Non- UNM agency seeking AMA accreditation for a course of conference marketed to participants outside of New Mexico (non-refundable $500 application fee)

Joint Provider Accreditation Local Course or Conference – Any Non-UNM agency seeking AMA accreditation for a course or conference marketed only to New Mexico participants (non-refundable $500 application fee)

Joint Provider Accreditation UNM Sponsored National / Regional Course or Conference – UNM sponsoring department + any third-party organization(s) seeking AMA accreditation for a course or conference marketed to participants outside of New Mexico (non-refundable $500 application fee)

Joint Provider Accreditation UNM Sponsored Local Course of Conference – UNM sponsoring department + any third-party organization seeking AMA accreditation for a course of conference marketed only to New Mexico participants (non-refundable $350 application fee)

Direct Provider Accreditation - UNM Sponsored International Course or Conference – UNM sponsoring department seeking AMA accreditation for an international course or conference (non-refundable $500 application fee)

Direct Provider Accreditation - UNM Sponsored National / Regional / Local Course or Conference – UNM sponsoring department seeking AMA accreditation for a national/ regional/local course or conference (non-refundable $350 application fee)

Additional Provider Accreditation – Any course or conference seeking multiple accreditations for other certifications, such as New Mexico Nursing Board, New Mexico Pharmaceutical Board, New Mexico Physical Therapy Board (national/regional/local; non-refundable $350 application fee)

Regularly Scheduled Series (Grand Rounds) Application – Request for accreditation (UNM department, free to attendees, UNM faculty/staff/residents)

Course or Conference Consulting – UNM CPL will meet with the planning committee, 2 meetings/month (1 hour per meeting) to provide guidance, toolkits and problem solving for successful outcome.

Fiscal Management – UNM CPL will provide financial oversight on the course or conference to include: budget development & oversight, AR/AP services, compliance with UNM Procurement, and post-event reconciliation.

Day of Coordination + Registration Portal – UNM CPL will provide course or conference consulting services to work with planning committee and staff, in addition an event planner will assist your staff on the conference day(s) during registration hours and at the end of the course or conference certificate process.

Conference Planning & Management – UNM CPL event planner will join the planning committee to guide & manage the operations of the course or conference with a well defined SOW to include but not limited to:Accreditation Management (submittal, compliance, speaker management, certification)

Budget & Financial Management (revenues & expenses adhering to UNM policy)

  • Contract Negotiation & Execution (hotels, AV, catering, speakers, sponsors, vendors…)
  • Marketing Development, Creation & Execution (brochure, website, social media, broadcast email, lists & sources, all collateral materials)
  • Onsite Staffing (professional staff for day of logistics)
  • Post-Course/Conference Closeout and Reporting
  • Registration Management (online & manual processing of attendees, speakers, exhibitors)

Registration Processing, Hosting of Event Webpage – UNM CPL will create a portal to accept credit cards, will process payments by check, as well as UNM Tuition Remission forms. Event webpage content to be provided by client. A Journal Voucher will be processed with any remaining funds after the event.

Registration Portal – UNM CPL will create a portal to accept credit cards. Payments by check and UNM Tuition Remission Forms will also be processed. A Journal Voucher will be processed with any remaining funds after the event.Event Webpage – Content provided by client. Setup, launch and reporting provided by UNM CPL.

Processing Tuition Remission Forms – UNM CPL will process the UNM Tuition Remission Forms. A Journal Voucher will be processed with any remaining funds after the event.

Processing Credit Cards – UNM CPL will process the credit card payments. Credit card statement sent to department to correspond with attendee. A Journal Voucher will be processed with any remaining funds after the event.Grants Support Fee, each (grant submissions) – Client will provide UNM CPL with information for online Grant. UNM CPL will monitor the grant and reconcile it after the event. A Journal Voucher will be processed with any remaining funds after the event.