Planning Regularly Scheduled Series
ACCME Definition of a Regularly Scheduled SeriesLive activity planned as a series with multiple, ongoing sessions, e.g., offered weekly, monthly, or quarterly. A regularly scheduled series (RSS) is primarily planned by and presented to the accredited organization’s professional staff and generally targets the same audience over the whole series. Examples include grand rounds, tumor boards, and morbidity and mortality conferences. |
Are you planning an RSS and seeking guidance? You are at the right place. CPL appreciates your commitment to improving medical practice and medical education through the planning, design and execution of your series of learning events. The forms and resources on this web page are provided to guide you through the planning process so that your RSS leads to closing your identified gaps, meeting your learners’ needs, and achieving the expectations for an accredited CME activity.
The RSS Coordinator Toolbox includes a timeline and a list of definition of roles. The timeline provided is for any new RSS Activities applying to UNM CPL for the FIRST time. It is not a timeline for those RSS Activities that have been previously approved by UNM CPL.
The Application Form should be completed by the RSS Coordinator (the administrative staff person assigned to an RSS activity from the sponsoring department). The actual form is completed in Smartsheet, however, UNM CPL encourages you to first complete the fillable-PDF worksheet that is available for download below. If you need assistance, please contact HSC-CPL@salud.unm.edu.
Application Worksheet (fillable PDF)
Application Form (external link)
The individual responsible for an activity is required to sign the Education Planning Faculty Disclosure Form, prior to approval. Each RSS program will receive a unique Disclosure Form link, which can be shared with the program's speakers.
If you have questions about what you need to disclose, or who must complete a Disclosure Form, please review the RSS FAQs for additional guidance.
The Education Planning Form (EPF) should be completed by the faculty member(s) responsible for defining the gap, needs, objectives, competencies addressed, activity formats, learner assessment, and program evaluation for the RSS. The actual form is completed in Smartsheet after the Application Form has been submitted to UNM CPL. However, UNM CPL encourages you to first complete the fillable-PDF worksheet file that is available for download below. Tips and Examples are provided for guidance.
EPF Worksheet (fillable PDF)
EPF Outline (PDF)
Planning Your CME Activity for Learning Impact (video 3:41)
Links to videos, PDFs and other materials
Addressing Professional Practice Gaps video (2:38)
Knowledge, competence, and performance PDF
Closing professional practice gaps video (2:29)
STAR Model of learning objectives PDF in Box
Creating & Aligning Learning Objectives video (9:32)
Learning Formats PDF
Learning Assessment Methods PDF
Moore’s Pyramid and Kirkpatrick's Evaluation Levels PDF in Box
UNM CPL is eager to answer your questions about the RSS Application process. Do you want to know why we require certain documents, or why we ask all those questions? Allow us the opportunity to answer those lingering questions by registering for one of the 1-hour Zoom Q&A Sessions.
Please join us and feel welcome to use the Tips and Examples document we’ve created to assist you in completing the revised Education Planning Form (EPF).
Register today, and we look forward to seeing you!
Choose ONE of the following dates/times to register:
Wednesday, August 19: 9:00-10:00 am
Thursday, August 20: 1:00-2:00 pm
Friday, August 21: 10:00-11:00 am
Tuesday, August 25: 12:00-1:00 pm
Tuesday, August 25: 4:00-5:00 pm
Thursday, August 27: 8:00-9:00 am
Thursday, August 27: 1:00-2:00 pm
Friday, August 28: 2:00-3:00 pm
Tuesday, September 1: 8:00-9:00 am
Tuesday, September 1: 1:00-2:00 pm
Thursday, September 3: 9:00-10:00 am
Thursday, September 3: 3:00-4:00 pm
Friday, September 4: 8:00-9:00 am
Friday, September 4: 12:00-1:00 pm
Thursday, September 10: 10:00-11:00 am
Thursday, September 10: 3:00-4:00 pm
Friday, September 11: 9:00-10:00 am
Workshops are provided for faculty planners to assist with completion of the Education Planning Form; RSS Coordinators may wish to attend with faculty planners. Bring your EPF worksheet with you, perhaps partially filled out, and facilitators will guide you to complete the form during the workshop. Part 1 workshop sessions emphasize the first half of the form: gaps, needs, competencies, learning objectives. Part 2 workshop sessions emphasize completing the remainder of the form: learning formats, assessment, evaluation. Click the link(s) below to register. Registrants will receive additional information to prepare for the session(s) they plan to attend.
EPF Workshop Part 1: Tuesday, September 1, 4:15-5:00 pm
EPF Workshop Part 1: Wednesday, September 2, 12:15-1:00 pm
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Let Us Know How We Can Help
Contact
Office for Continuous Professional Learning
MSC09 5370 1 UNM
Albuquerque, NM 87131-0001
Phone:
505.272.3942
Fax:
505.272.8604
Email: HSC-CPL@salud.unm.edu