Microsoft 365 stands as a robust suite of productivity tools crafted to elevate collaboration and streamline file management. This dynamic suite empowers users to access and work on documents seamlessly, whether on the University’s VPN, working on campus or while working remotely over the internet. Notably, OneDrive steps in as a modern replacement for the conventional home share drive (H:), while Teams and SharePoint take on the role of replacing group share drives (O: and M:), offering flexible and cohesive storage solutions.
This guide aims to delve into the distinct advantages offered by three key components of Microsoft 365: OneDrive, Teams, and SharePoint. Each of these applications serves a unique purpose, providing specific benefits that contribute to a more efficient and collaborative work environment. Throughout this guide, we will not only outline the purpose and advantages of each application but also furnish valuable resources on maximizing the document sharing features inherent to each tool. Let's embark on a journey to unlock the full potential of Microsoft 365's collaborative prowess.
The information cited in this document was sourced from Microsoft.com. For a deeper understanding of Microsoft 365, please explore: Microsoft 365 Documentation
Microsoft Teams
Microsoft Teams is a collaborative platform integrating chat, video conferencing, file storage, and application integration into a single hub. It facilitates communication and collaboration within teams or groups, promoting a seamless workflow.
Benefits
Purpose
Teams are ideal for communicating in small groups. It streamlines collaboration, replaces traditional group share drives like the O: and M:, and serves as a virtual meeting room for efficient teamwork.
Storage
Each Team gets 25 TB of storage
Recommended File Types
Perfect for collaborative work files such as meeting agendas, project plans, research proposals and research findings.
Sharing
File Sharing is an essential part of Teams. Use the following link to learn how to share your Team files.
OneDrive
OneDrive enables users to securely store, access, share, and collaborate on files from virtually anywhere.
Benefits
Purpose
OneDrive is an ideal alternative to the traditional home share drive (H:).
Storage
Each user gets 100 GB of space.
Recommended File Types
Perfect for individual work files such as drafts, timesheets, presentations and reports.
Sharing
File Sharing is an essential part of OneDrive. Use the following link to learn how to share your OneDrive files.
SharePoint Online
SharePoint is a web-based platform integrated with Microsoft Office, used for storing, organizing, sharing, and accessing information from any device with an internet connection.
Benefits
Purpose
SharePoint Online is ideal for larger groups, providing scalability, departmental sites, and replacing traditional group share drives like O: and M:.
Storage
Each SharePoint Site has a 25 TB storage limit
Recommended File Types
Perfect for small or large collaborative work files such as policy and procedure manuals, training materials, and clinical protocols.
Sharing
File Sharing is an essential part of SharePoint Online. Use the following link to learn how to share your SharePoint files and Folders.
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